Privacy Policy

Triple Helix Nigeria ("we", "us", or "our") is committed to protecting the privacy of all individuals who interact with our website and services in connection with the Triple Helix Nigeria SciBiz Annual Conference ("the Conference"). This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website or register for our events. Please read this policy carefully. By using our website or providing your information, you consent to the practices described herein.

• Personal Identification Information: Name, email address, phone number, organisation/institution, job title, and professional category (academia, industry, or government) collected when you register for the Conference, submit an abstract, apply for an exhibition booth, or contact us.
• Abstract & Research Submissions: Titles, author names, affiliations, and uploaded documents submitted through our abstract submission portal.
• Exhibition Applications: Organisation details, booth preferences, and descriptions of products or services submitted through our exhibition application form.
• Technical Data: IP address, browser type and version, device type, pages visited, and time spent on our site, collected automatically through cookies and similar tracking technologies.
• Communications: Records of correspondence when you contact us via email or our contact form.

• To process your conference registration and issue confirmation communications.
• To review, evaluate, and respond to abstract submissions and exhibition applications.
• To send you important updates, schedules, and announcements related to the Conference.
• To facilitate networking and collaboration among registered participants.
• To prepare conference proceedings, publications, and reports (using anonymised or attributed data as appropriate).
• To improve our website, services, and future events based on usage analytics.
• To comply with legal obligations and enforce our terms and policies.

We process your personal data on the following legal bases: (a) your consent, given at the point of data collection; (b) the performance of a contract, where processing is necessary to fulfil your registration or application; (c) our legitimate interests in organising and improving the Conference; and (d) compliance with applicable legal obligations.

We do not sell, trade, or rent your personal information to third parties. We may share your data with:

• Conference co-organisers, programme committee members, and sub-committee heads, solely for the purpose of organising the Conference.
• Service providers (e.g., email delivery, hosting, and payment processors) who process data on our behalf and are bound by confidentiality agreements.
• Sponsors and exhibitors, only where you have explicitly consented to your contact details being shared.
• Regulatory or law enforcement bodies where disclosure is required by law.

Our website uses cookies and similar technologies to enhance your browsing experience, analyse site traffic, and remember your preferences. You may configure your browser to refuse cookies; however, some features of our website may not function correctly without them. We use:

• Essential cookies required for the website to function.
• Analytics cookies to understand how visitors interact with our site.
• Preference cookies to remember your settings across visits.

We retain your personal data only for as long as is necessary to fulfil the purposes outlined in this policy or as required by law. Registration and submission data related to the Conference are retained for a period of up to five (5) years following the event for record-keeping, publication, and audit purposes. You may request deletion of your data at any time, subject to our legal obligations.

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Right of access — to request a copy of the personal data we hold about you.
• Right to rectification — to request correction of inaccurate or incomplete data.
• Right to erasure — to request deletion of your personal data, where legally permissible.
• Right to restriction — to request that we limit how we use your data.
• Right to data portability — to receive your data in a structured, machine-readable format.
• Right to object — to object to processing based on our legitimate interests.
• Right to withdraw consent — to withdraw consent at any time without affecting the lawfulness of prior processing.

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These include secure server infrastructure, encrypted data transmission (SSL/TLS), and restricted access controls. However, no method of transmission over the internet is entirely secure, and we cannot guarantee absolute security.

Our website may contain links to third-party websites, including partner organisations, sponsors, and social media platforms. We are not responsible for the privacy practices of those sites and encourage you to review their respective privacy policies before providing any personal information.

Our website and Conference services are not directed at individuals under the age of 18. We do not knowingly collect personal information from minors. If you believe a minor has provided us with personal data, please contact us immediately and we will take steps to remove such information.

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. The updated version will be posted on this page with a revised effective date. We encourage you to review this policy periodically. Continued use of our website or services after any changes constitutes your acceptance of the updated policy.

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal data, please contact us at: